Class Pass Terms & Conditions

Here's what you need to know about our class passes:

​

Agreement to Terms

By purchasing a class pass from Havana on the Hastings, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions AND our Participant Waiver, Release of Liability and Informed Consent Agreement (available below). 
 

Age Restriction

All participants must be 18 years of age or older at the time of enrolment and participation. We do not offer classes, workshops, or any activities to persons under the age of 18.

• Persons under the age of 18 will not be admitted to any class or workshop, regardless of whether they are accompanied by a parent or guardian.

• Havana on the Hastings reserves the right to request proof of age at any time and to refuse entry to any person who cannot confirm they are 18 or older.

• Passes purchased for or used by a person under 18 will be cancelled without refund.

​

Pass Purchases & Usage

What's included: Each pass credit covers any regular class (all levels and styles), Practise with Purpose sessions, and social nights. Choose your adventure!

All sales are final. Class passes are non-refundable and non-transferable. No refunds will be given for missed or unused classes — we get it, life happens, but our pricing is designed to give you value and flexibility already.

Passes are personal. Your pass is for you only and can't be shared with friends, partners, or family members. Everyone needs their own pass.

No upgrades mid-pass. Once you've purchased a pass, you can't upgrade to a larger one until it's used up or expired. We encourage you to think about your dance schedule before buying so you pick the right pass from the start.

 

Pass Validity & Extensions

12-week validity. Your pass is valid for 12 weeks from the date of purchase (not first use). This accounts for 2 weeks of school holidays.

Christmas exception. If our Christmas break runs longer than 2 weeks, we'll automatically extend your pass by the extra days so you don't lose classes.

No pauses or holds. Passes can't be paused for holidays, travel, or other commitments. Please factor in your plans when choosing your pass. If you're dealing with exceptional circumstances (serious injury, family emergency), get in touch and we'll see what we can do.

 

Booking & Attendance

Book ahead or just show up. Pre-booking helps us plan, but walk-ins are always welcome if there's space.

Right class, right level. Havana on the Hastings reserves the right to guide students to appropriate class levels or decline entry if a class isn't suitable for your experience level. This keeps everyone safe and learning at the right pace.

 

Photography & Filming

By participating in our classes and events, you consent to being photographed or filmed. We use these recordings for social media, marketing, and our website to share the joy of dance. If you'd prefer not to be filmed, just let our team know before class starts.

 

Behaviour & Safety

Dance with respect. We reserve the right to cancel passes and refuse entry for inappropriate behaviour. Havana on the Hastings is a welcoming community — let's keep it that way.

Your responsibility. We do not accept responsibility for loss or damage to personal belongings. Please look after your possessions during classes and events.

 

We reserve the right to modify these Terms & Conditions.

 

​

Participant waiver, release of liability and informed consent agreement 

Please read this document carefully in its entirety before participating in any class, workshop, event, or activity hosted or facilitated by Havana on the Hastings (hereinafter referred to as “the Organisation”). By signing this agreement, you acknowledge that you have read, understood, and agree to be bound by its terms.

 

1. Parties to This Agreement
This Agreement is made between:
•    Havana on the Hastings, Port Macquarie NSW (the Organisation); and

•    The account holder (the Participant), who confirms they are 18 years of age or older.

 

2. Nature of Activities
The Participant acknowledges that they are voluntarily choosing to participate in Latin dance activities including, but not limited to:
•    Salsa, Bachata, Urban Kiz and Kizomba classes (beginner through advanced levels)
•    Social dancing, practise sessions, partner rotation, and group activities
•    Workshops, intensives, and special events
•    Showcases, performances, and community social events
•    Any other activities organised by Havana on the Hastings

 

3. Acknowledgement of Inherent Risks
The Participant acknowledges and understands that dance activities involve inherent physical risks, including but not limited to:
•    Muscle strains, sprains, and ligament injuries to the ankles, knees, hips, shoulders, wrists, and back
•    Falls, slips, trips, and collisions with other participants or the dance floor
•    Overexertion, fatigue, and heat-related conditions
•    Aggravation or worsening of pre-existing medical conditions
•    Physical contact with other participants during partner dancing and rotations
•    Impact injuries from footwear or accidental contact with other dancers
•    Cardiovascular stress, particularly for those with underlying heart conditions
•    Stress fractures or joint injuries from repetitive movement
The Participant accepts these risks as a natural element of dance participation and assumes full responsibility for any injury or harm that may result.

 

4. Medical Fitness & Health Disclosure
The Participant declares that:
•    They are in a reasonable state of physical health and are not aware of any medical condition, injury, or disability that would prevent their safe participation in dance activities;
•    They have consulted, or will consult, a qualified medical professional if they have any current or prior health concerns, injuries, illnesses, or disabilities before participating;
•    They will immediately inform a teacher or instructor of any injury, physical limitation, or health concern before or during a class;
•    They accept sole responsibility for monitoring their own physical condition during classes and will cease participation if they feel unwell, experience pain, or feel unsafe at any time.
Important Notice: Participating in dance classes with an undisclosed injury, illness, or condition puts you and other participants at risk. The Organisation strongly recommends that you do not dance if you are injured, unwell, or have recently undergone surgery or medical treatment without first receiving written clearance from a medical professional.

 

5. Release & Waiver of Liability
To the fullest extent permitted by law, the Participant agrees to:
•    Release, waive, discharge, and hold harmless Havana on the Hastings, its co-owners, instructors, teachers, administrators, volunteers, agents, and representatives (collectively, “the Released Parties”) from any and all liability, claims, demands, losses, damages, costs, and expenses (including legal fees) arising from or related to the Participant’s participation in any dance activity;
•    Indemnify the Released Parties against any third-party claims arising from the Participant’s actions during classes or events;
•    Acknowledge that this release applies to claims arising from the negligence of the Released Parties, except where prohibited by law.

 

6. Rules of Participation & Code of Conduct
The Participant agrees to:
•    Follow all instructions given by instructors and staff at all times;
•    Respect all other participants, instructors, and venue staff;
•    Wear appropriate footwear and clothing suitable for dance activity;
•    Maintain adequate personal hygiene out of respect for partner dancers;
•    Not participate while under the influence of alcohol or any substances that impair physical or mental function;
•    Obtain verbal or non-verbal consent before initiating physical contact with a dance partner;
•    Report any concerns regarding unsafe behaviour, the venue, or the floor conditions to a staff member immediately;
•    Not engage in any behaviour that risks the safety or wellbeing of others.
The Organisation reserves the right to remove any participant from a class or event without refund if their behaviour is deemed unsafe, disrespectful, or disruptive.

​

7. Photography & Media Consent
From time to time, Havana on the Hastings may capture photographs or video during classes and events for use in promotional materials, social media, and community communications. By signing this agreement, the Participant consents to the use of their image unless they notify the Organisation in writing that they do not wish to be photographed or filmed.

 

8. Privacy & Personal Information
Personal information collected through this form will be used solely for the purpose of class administration, safety, and communication. Havana on the Hastings will not share personal information with third parties except as required by law. This information is handled in accordance with the Australian Privacy Act 1988.

 

9. Governing Law
This Agreement is governed by the laws of New South Wales, Australia. Any dispute arising from this agreement shall be subject to the jurisdiction of the courts of NSW.

 

10. Acknowledgement & Signature
•    I have read and understood this entire document;
•    I am signing voluntarily and freely, without inducement or pressure;
•    I am 18 years of age or older;
•    I agree to all terms and conditions set out in this waiver.